- 10th August 2017
- Posted by: Joanne Woodhouse
- Category: Projects
Managing and maintaining assets efficiently and effectively is a major priority for the Environment Agency. They have challenged the traditional way they manage assets to enable them to provide more benefit for those communities protected by the assets, but for less investment. This means pre-emptive behaviours, forecasting future work and preventing failures before they occur.
A co-located team, comprising of Asset Repair Programme of Work (ARPW) delivery, area and National Capital Programme Management Service (NCPMS) teams, have demonstrably achieved more efficient asset management. This performance also underpins the efficiency figures for the Lincolnshire and Northamptonshire Area. By Quarter three of 2016-17, over 200% of its annual efficiency target was realised.
The ARPW was started in October 2014 to deliver repairs to “nearly-failing” and “failing” assets across East Anglia. Our JBA Bentley teams focus has been on doing what is necessary to extend the assets’ residual life. The key to the success of the programme has been the team’s ability to be flexible in providing value for money solutions, continually delivering on site and adopting improvements to how work is undertaken.
We have completed over 75 schemes across Lincolnshire and Northamptonshire. Previously, these would have been carried out in isolation as individual projects. A rolling programme of works has allowed us to make continual improvements and efficiencies in the way schemes are undertaken. We have been able to make marginal gains through small improvements on each scheme, which when added together amount to a significant gain across the programme.
We have identified efficiencies worth £2.7 million (17%) from a programme value of £15.7 million, and so far, have delivered over 60% of those efficiencies with over £250,000 contributed from a single scheme. These efficiencies exclude the significant savings in procurement and project management costs incurred by the Environment Agency for traditionally procured works.
Most of the efficiencies have come from innovation, value engineering and our contracting approach. We identified early common project requirements and repetitive tasks which allowed us to develop and adopt streamlined approaches to deliver the work quicker. Other examples of efficiency include:
- Developing interactive apps to allow scope documents to be produced during site visits
- Buying gains achieved through service level agreements with Tier 2 suppliers through greater certainty of future workload
- Using a sonar boat to quickly obtain relevant design information.
The programme has grown allowing us to benefit from economies of scale and the large number of projects has enabled us to schedule work in the same area together to save cost. The year on year improvements have also brought us ICE Merit Awards success which is recognition for the team’s efforts.
JBA Bentley’s programme is set to grow and the team is excited about building on the current successes in ARPW, and confidently expects to achieve even more efficiencies in coming years.
David Watts, Environment Agency, Project Executive said, “[It’s] a fantastic achievement, the team are very proud to have contributed so much to the Lincolnshire and Northants efficiency targets. The lessons learnt in identifying, and evidencing our efficiencies have been shared with NCPMS and beyond.”
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Image courtesy of the Institution of Civil Engineers